Internal Reference Number: FOI_8270
Date Request Received: 08/11/2024 00:00:00
Date Request Replied To: 12/11/2024 00:00:00
This response was sent via: By Email
Request Summary: Inventory Management Systems (IMS)
Request Category: Companies
| Question Number 1: Does your Trust use an Inventory Management System (IMS)? a. If 鈥榊es,' which company supplies this? b. If 鈥楴o, do you have plans to procure an IMS within the next three years? | |
| Answer To Question 1: Yes, the Trust utilises an IMS solution from Genesis Automation. | |
| Question Number 2: If the answer to Question 1 was yes, then could the following questions be answered: Which company supplies the IMS? | |
| Answer To Question 2: See above | |
| Question Number 3: When was this system implemented? | |
| Answer To Question 3: The system was implemented in 2016. | |
| Question Number 4: When was the most recent upgrade or change? | |
| Answer To Question 4: Regular updates/ Most recent last month | |
| Question Number 5: Did you procure this system independently, through NHS Supply Chain, or through some other route (please specify)? | |
| Answer To Question 5: This system was originally implemented through the 'SCAN4SAFETY' programme. | |
| Question Number 6: Did the Trust use a different IMS prior to the current one? If so, please specify the previous system(s) and how long were they used for? | |
| Answer To Question 6: Both NHSSC EDC Online ordering & GHX Powergate were previously used in the Trust. However no records are held by Procurement as to how long these were in use for. | |
| Question Number 7: What are the key differences between the current IMS and any previous IMS in terms of functionality, ease of use, and integration with other Trust systems? | |
| Answer To Question 7: Core enablers for Scan4Safety, tracking of implants, reporting, various interfaces with clinical and financial systems, automation and kitting. | |
| Question Number 8: 8. Does the current system manage the following: a. High-cost implants (e.g., cardiac pacemakers, hip and knee replacements, spinal fusion devices) b. Consumables (e.g., scalpels, blood vials, swabs) c. Human tissue (e.g., corneal tissue, skin grafts, bone grafts, heart valves) d. Other (please specify) | |
| Answer To Question 8: The current IMS manages stock for all the listed types, excluding "Human tissue". | |
| Question Number 9: Does your IMS integrate with other Trust software (e.g., EPR, procurement platforms)? If yes, which? | |
| Answer To Question 9: Yes, EPR, theatre systems, Oracle SBS. | |
| Question Number 10: What primary benefits has the Trust observed with the current IMS (e.g., cost savings, efficiency gains, regulatory compliance)? | |
| Answer To Question 10: Accurate stock holding, availability, clinical time back to care, reduction of waste, 'just in time' stock, single point of information, tracking of implanted devices and implants, reporting on a lot of elements, overstock reduction, stock levels, historic data. | |
| Question Number 11: Do you believe that you are receiving/expect to have received by the contract end good return on investment from this IMS? | |
| Answer To Question 11: Yes | |
| Question Number 12: What are the main challenges or limitations experienced with the system? | |
| Answer To Question 12: Ability to evolve accordingly | |
| Question Number 13: Does the Trust have plans to upgrade or replace the IMS within the next three years? | |
| Answer To Question 13: Yes | |
| Question Number 14: What new capabilities/improvements/features would be a priority in future IMS procurement (e.g., enhanced traceability, asset or human tissue tracking)? | |
| Answer To Question 14: Full automated kitting, enchced traceability on general consumables, 100% accurate level costing, 99% availability, elimination of overstock, minimal waste | |
| Question Number 15: Who is the best person within the Trust to speak to about IMS systems? | |
| Answer To Question 15: Stefanos Christoforidis Head of Supply Chain stefanos.christoforidis1@nhs.net | |
| Question Number 16: If the answer to Question 1 was no, then: Do you have plans to procure an IMS within the next three years? | |
| Answer To Question 16: Not Applicable | |
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